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How to host a corporate summer party

Summer is a great time to host a corporate party. As we all look forward to restrictions lifting in time for summer, it’s the perfect time to start thinking about hosting your corporate summer party.

As with any event, an office summer party requires planning and organisation to ensure it runs smoothly and is memorable for all the right reasons.

If you’re struggling to tick off your party to-do list, or you simply don’t know where to start, you’re in the right place. We’ve created a helpful guide outlining everything you need to know about hosting a company summer party to remember.

Setting a date and time

First and foremost, you should set a date and time for your office party, making sure it doesn’t clash with any other important dates, meetings, or events in your business calendar. Once you’re happy, prepare your guest list and get the invitations out as quickly as possible so your guests know to keep the date free.

Choosing a summer party venue

Choosing a suitable venue for your corporate summer party should be high up on your to-do list. Once you have a venue, you can get your plans underway.

The great thing about summer office parties is that you can plan an indoor or outdoor event, or even both. But remember, if you decide to host your event outdoors, it’s always worth having a backup plan in case the weather isn’t on your side on the day.

When it comes to choosing a suitable venue, think carefully about the needs of your guests, including how close to the office the venue is, if it’s convenient for staff to reach, the nearby transport links, and whether there’s hotel availability closeby if some members of staff wish to stay overnight.

Choosing a theme

All the best parties have a theme – whether it’s adding subtle touches or creating an all-out themed event. It’s a chance to get creative and give your corporate party a new and exciting dimension.

There are countless party themes and lots of inspiration out there. From events inspired by Las Vegas, 007 Bond, Carnival and Hollywood through to Great Gatsby, Circus and Festival, the options are endless. Think outside the box and you’re sure to make a lasting impression.

Bringing your theme to life

Once you’ve decided on a theme that fits the tone of your corporate summer party, it’s time to start bringing it to life. There’ll be plenty to organise, from suitable décor to the food and drinks.

If you need a little help ensuring that everything falls into place, an event planner is always a good shout. Many venues even offer event planning as part of their service.

Food

Parties are no fun if everyone’s hungry!

Whether you opt for a well thought out three-course meal, keep it light with carefully crafted canopies, or strip it back to basics with a buffet, it’s important to provide food or snacks for your corporate event.

There are countless catering options to choose from and you should always cater for everyone, particularly those who are meat, gluten or dairy-free. Remember to check if anyone attending your party has allergies or special dietary requirements that you should be aware of.

Your menu can offer a great opportunity to tie your theme together. For example, BBQs tend to be a firm favourite at summer corporate events, especially if you’re planning an outdoor party.

Drinks

As well as planning your menu, you’ll also need to choose drinks for the event. Try to fit your drinks menu into your theme and, if there’s going to be alcohol, make sure there are plenty of non-alcoholic alternatives too.

Activities

Corporate parties are a fantastic social occasion. Integrating activities into your plans is a great way to bring people together and ensure they have fun.

There are lots of different activities that you can factor into your planning including games, raffles, and other team-building activities.

Entertainment

Entertainment will help to give your company summer party the wow factor. From DJs and dancers through to magicians and acrobats, look for entertainment options that will complement your theme and impress your guests.

Don’t forget to keep in mind how you can make your summer party sustainable.
Here are some reasons why you need a work summer party in 2021.

Why Choose Grubstreet?

If you’re planning a summer corporate party this year, We have three exceptional venue spaces to hire and we can tailor the space exactly to your needs.

Get in touch today to find out how we can ensure your corporate summer party is a hit!

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